Effective Business Communication for Solutions - myassignmenthelp

Question: Discuss about theEffective Business Communication for Data Solutions. Answer: The communication audit process refers to the research methods that are used for the identification of the current strengths and the weaknesses of the internal and the external communications that exist within the concerned organization. The following essay deals with the communication of audit of a company that deals in data management software, Data Solutions. The essay deals with the qualitative significance of the three problems that have been highlighted in the communication audit of the concern and attempts to provide the recommended actions that might help the concern to solve the concerned problems The company in the recent times has been facing various issues that pertain to their communication audit that was held in the recent times. One of the various problems that is being faced by the concerned company is the wrong choice of the appropriate communication channel that is chosen by the employees of the organization with regards to the audience and the context of the addressal. The correct method of the communication is generally dependent on the situations that the employees might face at the organization. The lack of the proper communication among the employees of the organization might lead to the gap in the communication within the organization thereby leading to the various problems within the organization. The other major communication issue that the organization faces relates to the partial and the limited nature of the communication that takes place within the organization. The surveys that had been conducted revealed the fact that there were certain groups of the emp loyees who did not receive the proper communication from the authorities within the organization. This might lead to the conditions within the organization wherein the goals of the concerned organization would not be met. The miscommunication within the organization might affect the success rate of the concerned organization. The organization also faces the problems related to the ineffectiveness of the inter-organizational meetings. The ineffectiveness of the various inter-organizational meetings might lead to the serious consequences within the concerned organizations. The ineffective meetings might result in the conditions that deal wherein the implementations of the considered strategies that were discussed in the meeting might be stalled. This might also result in the conditions wherein the future growth of the company might be hampered due to the communicational issues that are prevalent within the company in discussion. In order to solve the three major issues that are faced by the company, a few recommendations might be stated. In order to deal with the issues related to the improper choice of the communication channel, the concerned management might be advised to arrange for the training of the concerned staff on the need for the effective communication. The concerned management might arrange for the various educational seminars or presentations that would help the concerned workforce of the organization have a clear notion of the benefits and the proper ways of the communication. The employees must be trained on the ways of the communication that might be apt for certain known conditions and audience. The communication style followed by the workforce must be aligned to the type of the audience that is being addressed through the concerned communication. The issues pertaining to the partial and the limited communication might be addressed by concerned management by implementing compulsion on the u se of the official communication handle of the concerned organization. The concerned management must encourage and urge all the members of the workforce to use the official communication handle of the organization in order to communicate with the other members in the work-related matters. The management might also urge the concerned staff to keep all the communication documented for references in cases of any discrepancy within the organization or among the members of the same team. This might help the organization to achieve the set goals within the set timeline. The third issue that the company has been facing pertains to the issue of the ineffectiveness of the various inter-organizational meetings that are organized. The concerned management might be advised to ensure the fact that the minutes of the meeting is communicated to the related members of the workforce of the company. The staff members must be made aware of the strategies that were decided in the concerned meetings. Th is might help the organization to achieve the goals that it had set for the concerned time period. Thus, from the above discussion it might safely be concluded that Data Solutions need to implement the required changes in order to solve the various problems that the company has been facing in the matters pertaining to the communication gap that is existent in the concerned company. This might help the company to motivate the staff in delivering the best of their capabilities which would aid the progress of the concerned organization, Data Solutions.